Archive for the ‘email’ Category

Google Wave: go see the movie!

Sunday, May 31st, 2009

On may 28th Google unveiled its next big product, Google Wave, in a detailed preview demo at Google I/O Developer conference. The demo is available in video at http://wave.google.com/ . Go forth and watch it; if you have any interest in info overload, it’s well worth your time.

Wave represents a serious paradigm shift in the way people collaborate remotely. It merges the roles of email, IM, shared document editing, wikis, and more into a single dynamic hosted entity called a Wave, which is “equal parts conversation and document“.

It has to be seen to be understood. Go see it. Then start speculating, as I do, how this will impact communications in large enterprises, which are not agile in embracing new tools, yet have so much to gain from the availability of such an innovative tool…

That pesky RTA button…

Monday, February 2nd, 2009

One of our members sent a pointer to this article on TechCrunch. Apparently, the Nielsen Media Research’s management had taken action to remove the Reply to All button from the interface of all its 35,000 employees’ email clients, as part of a drive to eliminate bureaucracy and inefficiency.

It is fascinating to read the comments to the post. As my own experience confirms, suggestions like this tend to stir heated emotions. And indeed, on one hand, it is easy to identify with the views that it would be better to educate people to act sensibly; on the other, with thousands of users, we know that will never suffice. My own take on this is that the more aggravating RTAs – the ones that are a clear result of thoughtlessness – may be solved even if you don’t remove the button, but simply  move it on the toolbar away from REPLY. Even such a tiny change might eliminate some of the reflexive use of RTA when REPLY would suffice.

What do you think?

Calculating Information Overload – Find Out Your Organization’s Cost

Tuesday, January 13th, 2009

A year ago, Basex announced that Information Overload would be the 2008 “Problem-of-the-Year.”  Now that we know that Information Overload costs the U.S. economy a minimum of $900 billion per year, it appears that it will be 2009’s problem as well.

Whether sitting at a desk in the office, in a conference room, in one’s home office, or at a client, the likelihood of being able to complete a task (what many call “work”) without interruption is nil.  Content creation has gone off the charts and new forms of content are being pushed towards us at an ever increasing pace.  It’s not just e-mail, junk mail, text messages, phone calls, and monthly reports anymore.

Information Overload causes markedly lower productivity, diminished comprehension levels, compromised concentration levels, and less innovation.  According to a recent Basex survey, it also causes health problems: 35% of knowledge workers experience work-related back and/or neck pain, carpal tunnel syndrome, eye strain, headaches, or stress related symptoms.

One reason the problem continues unchecked is that few people seem to recognize its cost to their organization.  Last month, to help companies understand the extent of their financial exposure, we released a free, Web-based Information Overload Calculator.  The calculator allows you to calculate the impact of the problem on your own organization.

So far,  thousands of people, in industries ranging from advertising to zoology, have calculated their exposure.  If you haven’t yet calculated your exposure, please fasten your seatbelt and do it now.  You’ll be glad you did.

Jonathan B. Spira is vice president of research at the Information Overload Research Group (IORG) and chief analyst at Basex.

Email and the Polycom…

Monday, November 10th, 2008

We all know those meetings where everyone is “doing email”; we know that this affects the attendees’ hearing – nobody listens. But there are cases where it also affects their speech, as transmitted to other attendees in a different location.

To see how, check this post on Commonsense Design, my other blog.

EOM now recognized by Gmail!

Friday, October 17th, 2008

I can’t remember where I heard the EOM technique originally, though I was certainly teaching it widely at Intel as early as 1999, and it was published externally in 2001 as an “Intel Email commandment”. The idea is simple:

When possible, send a message that is only a subject line, so recipients don’t have to open the email to read a single line. End the subject line with < EOM> , the acronym for End of Message.”

I was pleased to read on the Gmail blog (via Lifehacker) that Google have added this as a feature to Google Mail; or rather, they made Gmail recognize it: if you add (EOM) to the end of your subject line, Gmail will skip the usual prompt asking you if you want to send the message without any text in the body.

Cool!