We tend to focus or prioritize our time on URGENT tasks without necessarily considering the importance of each task.
A variety of individuals have offered suggestions to reduce this bias.
Alice Boyes in a Harvard Business Review article proposed prioritizing tasks in consideration of your longer-term goals or “big picture.”
The Eisenhower Approach provides a 4 quadrant matrix for classifying your tasks.
Martha Beck in the Oprah Magazine adds helpful steps for adopting this process.
Hopefully, a focus on important tasks will reduce the amount of information required to complete your task list.
I however, found one missing element–an unimportant, but urgent task may have a deadline set by your boss that cannot be postponed.
Nonetheless, this proposal is worth your consideration.
As shared last week, FOMO can lead to addictive checking of all your social and work media channels resulting in increased stress and decreased productivity.
Dr. Axe provides a five-step process for decreasing cell phone addiction. Could also be applicable to e-mail inbox addiction.
Real-time messaging certainly has some benefits, e.g., alerts for traffic congestion, a loved one in trouble, a client’s critical complaint.
Human bandwidth, however, is a limited resource. Thus, some combination of message prioritization and behavior modification is needed to regain control of our lives from magnetic FOMO.
IORG’s October 23, 2018 IO Day program will address this FOMO attraction-avoidance dilemma.
Stay tunes for forthcoming announcement details.
The following is an excerpt written by Yury Gubman, Knowmail’s Head of AI, from a recent IORG interview between Emanuele Terenzani (Lele), Yury, and myself about the need to use Artificial Intelligence to solve Information Overload.
The interview can be viewed below in its entirety, while the excerpt provides a few additional notes not available in the video.
FOMO or Fear of Missing Out has become a national disease that impacts our personal and work lives.
Addiction to frequently checking our e-mail, Twitter, Instagram, etc. accounts singularly or overall diminishes time spent on work tasks and family activities.
Aysel Safarova @ chanty.com has an interesting blog post (3/17) discussing the impact of FOMO on worker productivity.
If you in the FOMO camp, this post may help you.
OVERLOAD – IS IT HARMING US?: BY M.MANN -EMAILOGIC
Is your reliance on email affecting your health?
The US technology consultant Linda Stone has discovered that many of us unconsciously hold our breath, or breathe shallowly while responding to emails – a habit that can compound stress.
This can then add fuel to a host of other symptoms such as asthma, depression and obesity.
Nick Ingram (July 2016) states the known: more signal, less noise.
He also proposes that old information “stands the test of time” is more useful than new information.
Yet isn’t new information more actionable?
This proposal plus reducing social media input certainly could help reduce IO; yet current, relevant inputs should not be disregarded.
His website clearthinking.co does have some interesting and valuable resources to browse.
After conducting 1500 interviews with clinicians, a complex rules set was developed to filter out “meaningless data” and create visualizations to focus attention on critical information elements.
This is an amazing remedy for abundant clinical information communicated real-time for patient care.
Worth your quick read: How the Mayo Clinic is combating information overload in critical care units
Marty B #IORGforum
Daniel Levitan’s book: The Organized Mind: Thinking Straight in the Age of Information Overload (Dutton/Penguin 2014) describes in Chapters 2 & 3 how the mental processes for encoding, organizing and retrieving accepted information can increase or decrease your cognitive load for information processing.
The content is more than replacing a formal taxonomy with your personal folksonomy.
Marty B. #IORGforum
One definition of information is the degree of uncertainty reduction.
How much information do you need to gather to achieve an acceptable confidence level that you have sufficient information to make a judgment or decision?
Herb Simon made a distinction between optimization and satisfaction. Similarly, an inverted U curve for amount of information gathered suggests that too much information creates an excessive cognitive processing load. Of course, other factors enter into your information gathering behavior, e.g., economic loss function for an incorrect judgment or decision, position of the person(s) in the organization to whom this recommendation is sent, diagnosticity of the information content.
Do you ask yourself explicitly if you have or have not gathered a sufficient amount of valuable information or are you compulsively attempting to conduct an exhaustive search?
Don’t permit this cause for information overload to be self-inflicted.
Marty Bariff, IORG Treasurer posting blogs during May.